Purpose
The purpose of this policy is to ensure clarity and fairness in the management of school fees and financial matters, while maintaining the financial sustainability of El Saadi College.
Scope
This policy applies to:
Parents and guardians
School management
Finance staff
Any service providers involved in school finances
Policy Statement
El Saadi College is committed to:
Charging school fees fairly and transparently
Collecting fees in a timely manner
Maintaining accurate financial records
Ensuring accountability in all financial transactions
Fee Structure
School fees will be reviewed annually and communicated to parents before the start of the academic year.
Fees include tuition, learning materials, snacks, and other school-related services as specified.
Additional charges may apply for special activities, events, or excursions, and will be communicated in advance.
Payment Terms
Fees are payable according to the schedule agreed upon at registration (monthly/termly/yearly).
Payments should be made by the due date via bank transfer, cash, or approved payment method.
Receipts will be issued for all payments received.
Late Payment
A reminder will be issued for overdue fees.
Persistent non-payment may result in:
Restricted access to certain activities or services
Meetings with school management to discuss payment plans
Referral to appropriate legal channels if necessary
Refunds and Withdrawals
Fees are non-refundable unless a learner withdraws due to relocation or other valid reasons approved by management.
Written notice of at least one month is required for withdrawal.
Refunds, if applicable, will be processed after approval by management.
Financial Transparency
Accurate records of all income and expenditure will be maintained.
Annual financial statements may be prepared for review by the Management Committee.
Parents may request clarification on fees or financial matters from the finance office.
Responsibilities
Parents/Guardians:
Pay fees on time
Communicate promptly if experiencing financial difficulty
Abide by the school’s fee policies
School Management:
Ensure transparency and accountability
Provide receipts and statements as required
Handle financial queries professionally
. Policy Review
This policy will be reviewed annually or when necessary to ensure effectiveness and compliance.
. Legal Compliance
This policy aligns with:
South African Schools Act
Department of Basic Education and ECD financial management guidelines
Contact Us
If you have any questions about this policy , please contact us at:
Phone Number: +27 (62) 267 4509
Email Address:
